Project Administrator (050624PA)

Permanent

NA

Limerick City, County Limerick, Ireland

Job Details

Overview:
The MPD Project Administrator will support the Maintenance Package Development (MPD) project by providing comprehensive administrative assistance to ensure smooth project execution. The successful candidate will coordinate project activities, manage documentation, and facilitate communication among team members, playing a vital role in the project's success. Support and participate in the controlled introduction of site ancillary systems systems in line with overall project deliverables and key milestones.

Key Responsibilities:
  • Administrative Support: Provide general administrative support to the MPD project team, including scheduling meetings, preparing agendas, and tracking of actions.
  • Documentation Management: Maintain and organise project documentation, ensuring that all documents are up-to-date, correctly filed, and easily accessible.
  • Curricula Setup: Set up curricula for training and track compliance on training.
  • Communication Coordination: Facilitate communication among project stakeholders, including organising and coordinating meetings, distributing information, and following up on action items.
  • Tracking and Reporting: Assist in tracking project progress and preparing regular status reports for the project manager and other stakeholders.
  • Coordination of document approval process: Manage the various approval processes in the project ensuring that tracking of all approvals is manages within their individual workflows.
  • Data Entry: Input and update project-related data in relevant databases and systems, ensuring accuracy and consistency.
  • Compliance Monitoring: Ensure that all project activities comply with internal policies and procedures, as well as external regulations and standards.
  • Issue Escalation: Identify and escalate potential issues or bottlenecks to the project manager for timely resolution.
  • Meeting Support: Organise and support project meetings, including preparing materials, setting up meeting rooms or virtual meeting spaces, and ensuring all necessary equipment is available.
  • Continuous Improvement: Suggest improvements to project administration processes and tools to enhance efficiency and effectiveness.


Education / Work Experience:
  • Degree: bachelor’s degree in business administration, Project Management, or a related field is preferred.
  • Experience: Minimum of 2 years’ experience in a project administration or coordination role, preferably in the biopharmaceutical or process industry.
  • Software Proficiency: Proficient in Microsoft Office (Excel, Word, PowerPoint), data reporting tools (e.g., Power BI).
  • Proficiency in Project & Doc Management tools (MS Project, Veeva Vault etc) is an advantage.
  • Documentation Skills: Strong experience in documentation management and control.
  • Organisational Skills: Excellent organisational and time management skills, with the ability to manage multiple tasks simultaneously.
  • Communication Skills: Strong written and verbal communication skills, with the ability to effectively interact with team members and stakeholders at all levels.
  • Attention to Detail: High attention to detail and accuracy in all aspects of work.
  • Problem-Solving: Ability to identify problems and propose effective solutions.
  • Team Player: Ability to work collaboratively in a team environment.
  • Flexibility: Adaptability to changing project requirements and priorities.
  • Excellent communication skills.

Note: There is an opportunity to work partially from home following relevant training.
Excellent salary for successful applicant in addition to Health Care / Pension.