Business Administrator (160724BAHO)

Permanent

NA

Limerick City, County Limerick, Ireland

Job Details

ESS Group includes three companies – Engineering Support & Services Ltd. (ESS), Eirdata Environmental Services Ltd. (Eirdata), and Critical Airflow Europe (CAE).
  • ESS Ltd. are experts in asset management and maintenance reliability through people.
  • Eirdata are specialists in cleanroom validation, commissioning and compliance, HVAC systems, indoor air quality and building wellness.
  • CAE are the European leader in delivering safe energy efficient laboratory control and critical airflow applications.
To assist with our expansion in ESS we are seeking a dynamic business administrator to provide cross-functional support to our team.

Business Administrator
The Business Administrator role will provide a wide range of administrative and clerical support to operational services for the effective and efficient operation of the company.
This opportunity requires excellent individual contribution and communication skills. Candidates must be comfortable in a fast-paced and dynamic work environment where learning is part of everyday life, within our high-performance work team. You will demonstrate strong written and verbal communication skills with the ability to engage with all departments within the organisation.

Duties & Responsibilities
  • Documentation Control, administration and coordination of spreadsheets, tender toolkits, general toolkits, timesheets, reporting 
  • Point of contact for travel arrangements
  • QMS, Documentation Management and Tracking Logs
  • Process & respond to sales leads and assign internally
  • Cross-functional Tracking & Reporting
  • Chase PO’s, raise tickets for billing
  • Ad-hoc project support cross-functionally across our Asset Care, Outsourcing and Training divisions.
  • Process & respond to Training leads and enquiries, resolving in a professional and timely manner  
  • Process course bookings
  • Process applications for Higher Education (HE) certificates courses
  • Course preparation including preparation of course material, book hotel rooms, catering
  • Examination support, preparing examination handbooks, documentation, Invigilate exams nationwide
  • Post-course support, processing course evaluations and generate reports/analysis and certificates

Skills & Competencies
  • Strong administrative IT skills (Proficient with Microsoft Team’s, Excel, Word and PowerPoint)
  • Strong communication skills, interpersonal ability
  • Competent in prioritising work and completing within timelines
  • Manage calls, resolve queries, take messages, transfer calls to appropriate individuals
  • Self-motivated and work under own initiative
  • Strong collaborative capability
  • Strong communication skills

Benefits
ESS offer support that enables you to never stop growing. Your reward at ESS is not just your salary, we believe in investing in our people's personal, professional development and empowering their work-life balance to enable continuous growth. We offer supports and benefits that suit you, wherever you are in life, including Health care, pension, training and coaching.